Supervisors and assessors: TMP user instructional videos - Assessments
Supervisors and assessors: TMP user instructional videos - Assessments
The RACP is redesigning, developing and implementing new curricula across our Basic Training and Advanced Training Programs.
The new curricula follows a competency-based medical education framework.
The short videos explain the changes to the new RACP curricula.
Instructional video - Give feedback on a learning capture
20 STEPS
1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual, current or historical Trainee data.
2. The first step is to open Home and click My Assigned Actions
3. Now select Learning Capture to bring you to the Learning Capture section.
4. You will see a list of the Learning Captures where your review has been requested. Scroll and click here
5. Click Review
6. Review all the details of the Learning Capture
7. Review all the details of the Learning Capture. Scroll down and click to review any documents attached by the Trainee
8. Scroll down and view the Declarations checkbox
9. Scroll down to the Feedback requests - assigned to me section
10. Click the downward facing arrow
11. Click Review
12. Review the Feedback Request from the Trainee
13. Read the Personal Message provided by the Trainee
14. Scroll down and click Feedback
15. Click Submit
16. View the Feedback Request Status which now reads as Feedback Provided
17. Scroll down to view any other Feedback Requests sent to other assessors
18. Scroll up and click Exit
19. You will see there is now no longer any Learning Capture feedback requests to view or action
20. That's it. You're done.
Here's an interactive tutorial
https://www.iorad.com/player/2508641/Assessor-provides-Feedback-on-a-Learning-Capture
Instructional video - Review an existing learning capture
12 STEPS
1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual, current or historical Trainee data.
2. This tutorial demonstrates how to review existing learning capture information. First click My Training
3. Click Basic Training AU (AM) 2025
4. Click Assessment Requirements
5. Under Learning Capture click the action arrow
6. Click View details
7. See the learning captures and click the action arrow to view
8. Click View details
9. See the learning capture details
10. Scroll down to see more details
11. Scroll down to see more details
12. That's it. You're done.
Here's an interactive tutorial
https://www.iorad.com/player/2618551/How-to-review-existing-learning-capture-information
Next step
Instructional video - Give feedback on an observation capture
26 STEPS
1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual current or historical Trainee data.
2. As an Assessor, you will be notified that there is a feedback request from a Trainee on a recent Observation Capture.
This is a work-based assessment tool which provides a structured process for trainees to demonstrate their knowledge and skills.
3. To navigate to the Observation Capture, click the TMP portal link.
Note: You do not need a College account to complete the feedback form.
4. If you are the trainee's assigned DPE or supervisor, you can also access the Observation Capture directly from within the TMP under My Assigned Actions.
5. A webform will open with the Trainee & Program Details to review.
6. If you believe this has been sent to you incorrectly, you can choose to Decline Feedback.
7. Scroll down to review the Observation Capture Details.
8. You can update any of the fields shown here, including the Observation Capture Type, Summary of Activity, Complexity and Primary Learning Goal.
9. Click Save and Next to progress to the Learning Goal Components, Trainee Reflection and Assessor Feedback sections.
10. This page shows a summary of what has been entered by the trainee.
11. Scroll through the details to get to the Learning Goal Components section.
12. Continue to scroll to get to the Learning Goal Components section below.
13. Under Learning Goal Components, the trainee has indicated Yes and No to the components covered in the observation.
14. Trainees do not need to demonstrate every single component of an EPA in a single observation capture.
At a higher level, Panels and supervisors will assess exposure across multiple observations.
15. You can edit these as needed by clicking on the Yes and No buttons.
You should base your assessment solely on the one encounter, ensuring it reflects the trainee's abilities in that moment, rather than overall capabilities.
16. Scroll to the next section, Trainee Reflection.
17. Now you will see the Trainee's Reflection from the Observation Capture. Review the responses written by the trainee.
18. Scroll to the next section to provide your Feedback.
19. Next step is to finalise the Assessor Feedback.
Again, you should base your assessment solely on the one encounter, ensuring it reflects the trainee's abilities in that moment, rather than overall capabilities.
20. If you gave your feedback to the trainee at the time of the activity, they may have entered it here. Please edit any information entered and ensure it is accurate if required.
If this section is blank, please fill in all details.
21. Click the magnify lookup to edit the supervision rating scale level.
22. If you need to go back and view the previous page, click Previous in the bottom left corner.
23. Now read and check the Assessor Declaration, to confirm the information entered is accurate.
The data from Observation Captures helps to form an overall rating for a Progress Report and progression decisions.
24. Click Submit to finalise your feedback and send it back to the Trainee.
25. You will now see a confirmation message.
The Observation Capture is now deemed Complete. Please note, the trainee will now have the option to go back into the Observation Capture and add a comment.
26. That's it. You're done.
Here's an interactive tutorial
https://www.iorad.com/player/2526003/Assessor-reviews-and-provides-feedback-on-Observation-Capture
Instructional video - Respond to a rotation progress report
58 STEPS
1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual, current or historical Trainee data.
2. This tutorial outlines how a Rotation Supervisor reviews a Trainee's Basic Rotation Progress Report
3. After a trainee submits a Rotation Progress Report, their Rotation Supervisor(s) will need to review and assess the trainee's progress against each of the learning goals, add feedback and make a progression decision
4. Log into the Portal and click My Assigned Actions
5. Click on the Rotation Progress Report heading
6. View the Rotation Progress Report Submitted for Review
7. To review, click actions arrow
8. Click Review
9. View the Trainee and Program Details. There is no action required in this section from Rotation Supervisors
10. Click Save & Next
11. Review steps - Here we can see the Rotation Plan(s) the Trainee has selected to be considered as part of this Rotation Progress Report
12. You can view the details of this Rotation Plan, by clicking the Actions arrow. Click view details to review the information
13. Once you have familiarised yourself with Rotation Plan details, click the Exit button
14. Now click Save & Next to view the next part of the Rotation Progress Report
15. View Training Program Details
16. To view high-level information of the Current rotation, click the box
17. To view the Rotation in more detail click the open window box. This will open a new tab.
18. All Progress Reports completed within the phase are displayed in this section. For Basic Training, trainees will be able to see their Phase Progress Reports
19. All Assessments for the current phase will appear
20. To view the details of specific assessment tools, click the Actions menu
21. To view the details of specific assessment tools, click the Actions arrow
22. Click View Details
23. Click Exit again to return to the Rotation Progress Report
24. Rotation Supervisors should familiarise themselves with the trainee's assessments when considering their overall progress during a rotation
25. See Program Level Requirements
26. Scroll down to see the Learning Courses completed or in progress
27. Assessments mapped to Learning Goals is a visual report that pulls together all assessments made against learning goals. View this report to inform your Learning Goal Rating in the table below. To view, click here to open in a new tab
28. Action steps - Learning Goal Rating - rotation progress report
29. Here you will be required to assess the trainee against each of the learning goals
30. To add a rating, click on the learning goal row you wish to add to.
31. Click on the rating dropdown and choose from 1 to 5
32. Complete steps for all learning goals
33. Click Save Changes
34. There are changes in the ratings from previous reviews, you will be prompted to enter the reason for change.
35. The reasons for changes will appear under the Supervisor Learning Goal Rating History
36. Trainees need to enter any leave taken during the Rotation (except for Interruption to training, which need to be added via an interruption rotation plan).
Note: For Basic Training, this needs to be accurate before creating a Phase Progress Report
37. If additional Trainee Leave needs to be added, you can click Add
38. Fill in the Trainee Leave details if required
39. Click Exit
40. Here we can view the Trainee Rotation Summary Comments added about their Rotation Progress
41. The Supervisor review section will contain the overall rating information for the Rotation
42. Click Add to add a Review
43. Type a response to indicate what the Trainee has done well in this Rotation of training
44. Type a response to what the Trainee could do to improve in future
45. Select Yes or No from the dropdown
Note: If you select No, you will need to add a Comment to explain your reasoning to the Trainee
46. Select Yes or No from the dropdown
Note: If you select No, you will need to add a Comment to explain your reasoning to the Trainee
47. Here you will be required to choose from one of three review progress ratings, by clicking the dropdown
48. Select a rating to apply
49. You may add a comment or notes to support the rating and feedback you have added
50. Check the declaration to ensure that the content of this report has been discussed with the trainee and other supervisors as required
51. You may choose to upload relevant documentation or evidence
52. Click Submit to add the Supervisor Review.
Note: this review cannot be edited after clicking Submit here
53. Here we can see the Review has been added and the Progression recommendation has been colour-coded
54. No action from the Rotation Supervisor is required in trainee reflection
55. Checkbox the declaration
56. Click to Submit and publish your Review
57. The Trainee will now be able to view your Review and add a comment or reflection on the Rotation Progress Report
58. That's it. You're done.
Here's an interactive tutorial
https://www.iorad.com/player/2591156/How-to-respond-to-a-progress-report-from-a-BT-trainee
Next step
Instructional video - Agree with an existing supervisor (Advanced training only)
57 STEPS
1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual, current or historical Trainee data.
2. This tutorial outlines how a second Rotation Supervisor reviews a Trainee's Rotation Progress Report
3. After a Trainee submits a Rotation Progress Report, their Rotation Supervisor(s) will need to review and assess the trainee's progress against each of the learning goals, add feedback and make a progression decision
4. Click My Trainees
5. Click As a Rotation Supervisor
6. Here the supervisor can see all of their Trainees that have nominated them as their Rotation Supervisor
7. Click the action arrow of the Trainee you want to review
8. Click View Trainee Training Program
9. Click Assessment Requirements
10. Click Rotation Progress Report action menu to open
11. Click View details
12. Here we can see the Rotation Progress Reports that have already had a Supervisor review.
13. Click actions arrow on the Trainee you want to review
14. Click Edit
15. View Training Program Details
16. To view the Rotation in more detail click the open window. This will open a new tab.
17. Assessments for the current phase will appear under Phase Requirements.
Rotation Supervisors should familiarise themselves with the trainee's assessments in order to add feedback and a rating against each learning goal
18. Click action arrow
19. Click View details
20. View the Observation Capture requirements
21. Scroll down and click the Actions menu to open the Observation Capture.
22. Repeat for Learning Captures. To view the details of specific assessment tools, click the Actions menu
23. Scroll up and click Exit
24. Review all the Assessments
25. Observe the Program Level Requirements. Click the dropdown under Actions and click View Details
26. Observe the Learning Courses outlined in the curriculum. Click the dropdown under Actions and click View Details.
27. Assessments mapped to Learning Goals is a visual report that pulls together all assessments made against learning goals. View this report to inform your Learning Goal Rating in the table below. To view, click here to open in a new tab
28. Once you have reviewed information about how the trainee has been progressing, assess the trainee against each of the learning goals.
29. Note: If there is more than one Rotation Supervisor required to review the Rotation Progress Report, and no supervisor has assessed this report before, these cells will be blank.
30. In this example a Supervisor has already reviewed. Supervisors can edit the rating inputted by other Supervisors. To change a Supervisor Rating, click the cell to amend the selection from the dropdown list, and click Save Changes.
31. Observe the Supervisor Learning Goal Rating History section which will show any changes Supervisors have made to the Learning Goal ratings above.
32. Trainees need to enter any leave taken during the Rotation (except for Interruption to training, which need to be added via an interruption rotation plan). Click on the dropdown menu under Actions and click View Details to see the Leave added
33. Here we can view the Trainee Rotation Summary Comments added about their Rotation Progress. Read and review what the Trainee has added.
Then scroll to add a Supervisor Review
34. Provide an overall progression recommendation for the trainee's rotation period,
35. Here you can see the first Supervisors review. You can either agree with the first review or write your own.
36. To agree with the previous supervisor click the actions arrow
37. Click Review Details
38. Read through the Supervisors feedback
39. Scroll down to review
40. To agree with the recommendations provided by the primary supervisor, Scroll down and click Supervisor Agreements.
41. Click Agree with above assessment and recommendation.
Provide comment if required
42. Scroll up and click exit
43. To provide a different progression recommendation and more comprehensive feedback, click Add to add another review
44. Type a response to indicate what the Trainee has done well in this Rotation of training
45. Type a response to what the Trainee could do to improve in future
46. Select Yes or No from the dropdown
47. Select Yes or No from the dropdown
48. Here you will be required to choose from one of three review progress ratings, by clicking the dropdown
49. You may add a comment or notes to support the rating and feedback you have added
50. Check the declaration to ensure that the content of this report has been discussed with the trainee and other supervisors as required
51. Scroll down and click Submit
52. Here we can see the Review has been added and the Progression recommendation has been colour-coded. Both recommendations appear
53. The Trainee will be able to add a Trainee Reflection after you submit your Supervisor Review in this Rotation Progress Report
54. Checkbox the declaration
55. Scroll down and click Submit
56. The Trainee will now be able to view your Review and add a comment or reflection on the Rotation Progress Report
57. That's it. You're done.
Here's an interactive tutorial
Next step
Give feedback on a learning capture
Review an existing learning capture
Give feedback on an observation capture
Respond to a rotation progress report
Agree with an existing supervisor (Advanced training only)