TMP user instructional videos - Plan and support learning

48 STEPS

1. This tutorial introduces the latest TMP system to help you get familiar with it.

All data used is for demonstration purposes only and does not reflect real trainee records.

2. This tutorial demonstrates steps to complete a Rotation Plan for a Basic Training trainee.

Steps for an Advanced Training trainee are similar to this.

3. To begin, click Quick Create from the top menu to begin creating a new assessment.

4. The Quick Create page opens, providing guidance on selecting the appropriate assessment options.

Click 'Create a Rotation Plan' to start creating an Observation Capture.

5. Rotation Plan Details open.

6. Under Rotation Plan Details, please select the type of Rotation Plan. In this example, we are selecting an Accredited Setting.

You can also select Non-accredited Setting and Interruption (to Training). Follow steps as required.

7. Select Accredited Setting.

8. Click Save and Next to progress.

9. Started completing the rotation plan.

10. Scroll down and click calendar to add the start date.

11. If you are a new trainee entering a Training Program, you will be required to indicate that this is your first Rotation Plan.

This step indicates the start of your Training Program date and is a required check one time only.

12. Now select the end date of the Rotation.

13. Review and confirm your FTE status.

Note: Rotation duration months underneath.

14. Next step is to add your Primary Setting.

This is the main setting where you are employed or are training. Look for your setting in alphabetical order, either as an individual setting or part of a network.

15. Select Primary Setting.

16. Next step is to add your Training Setting.

This may be the same as your Primary Setting.

17. Select your Training Setting.

18. Click Training Setting Details

19. Training Setting Details provides information on Setting and Network DPEs.

You will be able to nominate your main DPE later in the Rotation Plan.

20. Next section is Rotation Type details, which is information about the subspeciality.

Use the lookup to select Rotation Type.

21. Checkbox the Rotation Type and then click Select to return to the plan.

22. Position description is not a mandatory field for Basic Training. It is fine to leave blank.

Scroll down and type any supporting information in Comments, if needed.

23. See Additional Comments

24. Scroll down and add any supporting Documents.

This is not mandatory for Basic Training.

25. Scroll down to Rotation Supervisor section. Here you can nominate a new Rotation Supervisor or update an existing supervisor. If you do not know your Rotation Supervisor, add them once confirmed.

This should not stop you from submitting your plans.

26. Advanced Training Programs generally require 2 x Rotation Supervisors.

27. Click Add.

28. Click Supervisor Name

29. Please type in your Rotation Supervisor's First Name and Last Name. Beware of hyphens and spelling errors.

Select your Supervisor by clicking the checkbox.

30. Click Select to continue.

31. Confirm pre-populated dates.

32. Click Submit to continue.

33. If you need to add a different Education Supervisor for this particular rotation, you can do add them here.

It should auto populate if you have already nominated your phase Education Supervisor.

34. If your Setting / Network has multiple DPEs, you may nominate a primary DPE for this Rotation.

All other DPEs will still have visibility of your training.

35. If you added the incorrect DPE, you can easily remove them.

36. Move to Learning goals to indicate which opportunities are available during the rotation. Select 'yes' for 'coverage offered' and outline the learning opportunities available.

Click Edit to select coverage and add details of opportunities.

37. Click Yes if there is an opportunity.

Add details of the opportunity. Repeat this for all Learning goals.

38. Once you completed your Learning goals, you need to scroll up to the top of the section and Save.

39. Next section is Custom Goals. These are optional and can be tailored to the trainee’s interests or career aspirations.

Trainees can propose custom goals that may be outside the standard curriculum.

40. You are now ready to review and check your Trainee Declarations.

Please note that Training Program's may have varying declaration requirements.

41. Please review each declaration and check to progress to summary section.

42. Click Ready to Submit to continue and click Submit.

43. You will see that a Rotation Plan has been successfully submitted message.

44. To submit a Rotation Plan in an alternative way.

Go to Rotation Plan tab under your Training Program link. Select 'Add New Rotation Plan' and continue as usual.

Manage Rotations plans from this tab.

45. Cancelling a Draft Rotation Plan

You can cancel a draft Rotation Plan if errors were made during setup, or if your rotation type or location changes before submitting.

46. Click the action button and then select Cancel.

47. A Cancel Rotation Plan message will surface.

Click Proceed to cancel.

If you do not want to cancel, then select Cancel.

48. A success message will appearing advising that this process may take time to reflect.

The Rotation Plan is removed within immediately.

Click Exit to close.

55 STEPS

1. The first step is click My Training to navigate to your Training Program

2. Click your Training Program, in this case Cardiology (Adult Medicine).

3. Now select the Training Plan tab.

4. On the next screen, scroll to Add New Rotation Plan. As an Advanced Trainee, you are not required to select a Supervisor under Supervisor Nominations section.

This is for Basic Trainees to select an Education Supervisor only.

5. Under Rotation Plan Details, please select the type of Rotation Plan. In this example, we are selecting an Accredited Setting.

You can also select Non-accredited Setting and Interruption (to Training).

6. Once selected, scroll down and click Save and Next to progress.

7. Scroll down and click here to choose the Rotation Period start and end dates.

8.

9. Update your FTE status if needed

10. If you are a new trainee in 2025, you will be required to indicate that the start date of your first Rotation Plan is also the start date of your Training Program. See next slide for more details. 2024 cohort trainees are not required to do this.

11. Next step is to add your Training Setting.

12. In this case, the selection is Alfred Health

13. Next section is Rotation type details, which is information about the subspeciality and includes the position description.

14. You can partially type the name of the rotation type to draw up a list.

15. Checkbox your Rotation Type and navigate to Select to progress

16. Now enter the Rotation's Position Description details. You can add supporting documentation at a later step in the Rotation Plan.

17. Type any supporting information in Comments, if needed.

18. Now scroll down and click Add Rotation Supervisor

19. For most Advanced Training Programs, a Rotation Plan requires two Rotation Supervisors. Please check your Program handbook or the College website for more information.

20. Please type in your Rotation Supervisor's First Name and Last Name. Beware of hyphens, spelling errors and avoid using Preferred Names. Trainees can wildcard (*) search for their supervisor. i.e *Jacob Globe as an RS, can search *Globe.

21. Select your Supervisor by clicking the checkbox

22. And then click Select to progress.

23. Ensure the dates are correct and click Submit.

24. If you Advanced Training Program requires, now add your 2nd Rotation Supervisor. Please check your Training Program's handbook for confirmation.

25. Click the Search button

26. Repeat the add your Rotation Supervisor steps. Search for your 2nd Rotation Supervisor by first name. You may have to confirm this with your Rotation Supervisor.

27. Now, click Save And Next to select the Training Phase.

28. Scroll and click Training Phase magnify to select your Training Phase.

29. Click the checkbox for the Training Phase

30. Once check boxed, move to Select to progress to the Learning plan section where you will add Learning Goals and Coverage and details of Learning Opportunities in your plan.

31. Go to the learning goals to be covered during a rotation, select 'yes' for 'coverage offered' and outline the learning opportunities available.

32. If there is coverage offered, change the Coverage Offered to Yes.

33. Now enter the Opportunities Available. If you are not sure, then please speak with your Rotation Supervisors.

34. Once entered, click Submit to progress.

35. Generally, it is expected that you will repeat for all Learning Goals in your Program.

36. Do this procedure for all Learning Goals linked to your Rotation.

37. Next section is Custom Goals. These are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

38. Click Custom Goal Name

39. Type Custom Goal Name

40. Click Learning Goal Launch lookup modal

41. Select the Learning Goal it relates to, by clicking the checkbox

42. Click Select to progress.

43. Type in What do you plan to learn?

44. Give details on How will you know when you have achieved this goal?

45. Give details on When do you plan to complete this goal?

46. Give details on When do you plan to complete this goal?

47. Scroll down and click Submit

48. You can add supporting documentation for your Rotation plan such as Letter of Offer, Time Tables, etc. To do this click Add files.

49. Scroll up and click Choose files

50. Upload your file

51. Your file is now loaded. To progress select Save And Next

52. You are now ready to review and check your Trainee Declarations. Please review each declaration and check to progress to summary section. Please note that Training Program's may have varying declaration requirements.

53. Click Save And Next to progress to Submit.

54. Click Submit.

55. You will see that a Rotation Plan has been successfully submitted message. Click here to review the Training Program and navigate back to your other Rotation Plans.

That's it. You're done.

17 STEPS

1. This tutorial is based on a Rotation Supervisor completing a Rotation Plan review from a notification sent from the TMP after a trainee has submitted a Rotation plan.

2. The top sections of the Rotation Plan provides Rotation Plan Details.

3. Scroll down and to review Rotation Period and Training Setting details.

4. The 2nd Section is the review of the Learning plan. Here a trainee has indicated what Learning Goals, coverage and opportunities they expect during this Rotation. Click on the Learning Goal name or Action button to review.

5. Once you have completed the review, click the X to return to the previous page.

6. Repeat for all Learning Goals. Please note that you have the opportunity to provide feedback later in the Supervisor Review section.

7. If a trainee has add a Custom Goal, you can review under the next section. These are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

8. Click View details of the Custom Learning Goal.

9. Once reviewed, click the X to return to previous section.

10. Next is Supervisor Declarations where the Rotation Supervisor confirms trainee inputs. You also have opportunity to provide feedback or request more information from the Trainee.

11. Click Review

12. Select and confirm each statement.

13. Select Yes

14. Click Supervisor Review Comments. Here you can assist Trainees to plan their learning during the rotation, provide information on learning opportunities. Note that this section is not mandatory.

15. To finalise the review, checkbox Review Finalised and select Finalise in the bottom right hand side.

If you wish for Trainee to amend their Rotation, provide feedback in Comments and select Return to Trainee and then Return to Trainee.

16. Click Finalise.

That's it! You are done!

The Rotation Plan will be considered Submitted and will move to the next stages of review by the College.

17. If required, you can ask a trainee to update their plan. For example, add more opportunities, learning goals. In the Supervisor Review Comment, add feedback and then select Return to Trainee and scroll to the bottom of the page Return to Trainee.

50 STEPS

1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual current or historical Trainee data.

2. This tutorials shows how to complete a review of an Advanced Training Rotation plan whether you are the first or the second reviewer.

3. You can access a Rotation Plan from a notification received, from inside the TMP Portal under My Assigned Actions or My Trainees.

4. Via My Assigned Actions

5. Click Rotation Plan to open Rotation Plans page.

6. Page opens to My Assigned Actions - Rotation Plan where you can access Rotation Plans you are required to review as a Supervisor.

7. Go to Actions, then Edit to complete a review.

8. The alternative options to access a Trainee record is under My Trainees.

9. You land on a dashboard titled "My trainees nominated via Rotation Plan". Scroll to the Trainee record to review, click trainee name to open up their specific Training Program details.

10. Once on the Trainee page, click Rotation Plan tab

11. Scroll to the Rotation plan to review, click the Action button.

12. Click Edit

13. First section is Training Program Details

14. Scroll down and to Rotation Period. Most sections from this point on are editable if require to edit.

15. Rotation Period has the start and end date of the Rotation. The Trainee's FTE and Rotation duration in months.

16. Next section is Training Setting Details which is the Training Setting for this Rotation.

17. The rotation type details field will include the specialty information.

18. Professional Experience provide information on what professional experience their rotation contributes to as per their specialty LTA programs. This is mandatory section for Advanced Training.

19. Scroll down to Position Description.

Here Trainees provide details such a job offer, time tables, weekly activities. Trainee will add supporting documented evidence further down the plan.

20. Additional Comments allows the Trainee to add details such as training at multiple settings or additional rotation types.

21. Under Documents Trainees can add their position description supporting evidence.

22. Next section is nominated Rotation Supervisor. For most Advanced Training Program's there are two Rotation Supervisors required to support a Trainee. Here you will see the name of the two Rotation Supervisors nominated by the Trainee.

23. Note that a Trainee can extend the Trainee / Rotation Supervisor relationship if the required teaching and learning activities are not completed within the original rotation period entered.

24. Next is the Learning plan section where trainees identify coverage of their learning goals and learning opportunities. Review details of Coverage and Opportunities Available.

25. As a Supervisor , you can edit Learning Goals on behalf of the Trainee. Click Edit.

26. Navigate to the learning goal. If the trainee has the opportunity to cover off this learning goal, the toggle can be switched to yes.

27. If required, click here to enter in any learning opportunities that the trainee can access during the rotation.

28. Once reviewed, scroll up to and click Save to continue.

29. Custom goals are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

30. Note Trainee Declarations

31. Note Status of the Rotation Plan.

32. Next is Review Feedback where each Rotation Supervisor confirms the trainee inputted statements and also provides feedback.

In this example, Isabel is the first supervisor to complete the review.

33. Click View/Edit

34. Select and confirm each statement with either Yes or No. Add a comment for the Trainee to review or to additional information if required.

35. Select Yes or No.

Repeat for the remaining two statements.

36. Under Supervisor Review Comments, you can assist trainees to plan their learning during the rotation, provide information on learning opportunities, etc.

37. Once complete, click Save to progress.

38. Note any Rotation updates in the Rotation History Table and the select Submit to complete.

39. Click Exit.

That's it. You're done. The Rotation Plan will be considered Submitted and will move to the next stages of review by the College.

If you are the 2nd Rotation Supervisor, you still have to "Review" and finalise.

40. Part 2:
Next half of this tutorial show how a 2nd Rotation Supervisor completes their review. In this example, we are the 2nd Rotation Supervisor Liam. You will review and repeat the same steps as the 1st Rotation Supervisor.

41. Access the rotation plan via a notification or inside the TMP Portal via My Trainees

42. or My Assigned Actions.

Once the Trainee's editable Rotation Plan is open, complete all review activities.

43. At the Rotation Supervisor section, note other Supervisors listed.

44. At Review Feedback section. Note review and status given by the other Rotation Supervisor, Isabel.

45. Now enter your review. Click View/Edit.

46. Confirm the trainee inputted statements and also provide feedback if required.

47. Click Save once complete.

48. Your entry now is visible in the Review Feedback section.

49. Scroll to the buttom left hand side of the page to Submit.

50. Note the success message. Click Exit.

That's it. You're done!

54 STEPS

1. The first step is to open My Trainees and click My Trainees.

2. Click action menu.

3. Click View Trainee Training Program.

4. Click Training Plan.

5. Scroll down to All Rotation Plans.

6. Click action menu.

7. Click View details.

8. View Plan Type details

9. View the Training Program

10. View the Rotation Plan Type

11. View the Rotation Period

12. View the Start Date

13. View the End Date

14. Scroll down to view the Training Setting Details.

15. View the Training Setting.

16. View the Network DPEs.

17. View the Setting DPEs.

18. View the Rotation Type details.

19. View the Rotation Type.

20. View the Position Description.

21. View the Supervisors.

22. Click action menu.

23. Click View details.

24. View the Supervisor details. Click here to go back to the Rotation Plan.

25. View the Training Phase.

26. View the Training Phase.

27. View the Learning Plan, specifically the Learning Goals to be covered in this Rotation.

28. View the Learning Goals, with Coverage Offered as Yes.

29. View the specific opportunities of the Learning Goals covered.

30. Click the action menu.

31. Click View details.

32. View the Learning Plan.

33. View the Learning Goal.

34. View the Coverage Offered Yes.

35. View the Opportunities Available

36. Click here to return to the Learning Plan.

37. View the other Learning Goals with Coverage Yes.

38. View the Learning Goal.

39. View the Coverage Offered Yes.

40. View the Opportunities Available.

41. Click here to return to the Rotation Plan.

42. Scroll down and view the Custom Goals.

43. Click action menu.

44. View the Custom Goal Name.

45. View the Learning Goal.

46. View the response to What do you plan to learn?

47. View the response to How will you know when you have achieved this goal?

48. View the response to When do you plan to complete this goal?

49. Click here to return to the Rotation Plan.

50. Scroll down and view any Attached Documents.

51. Scroll down and view the Supervisor Declarations.

52. Scroll down and view the Trainee Declarations.

53. Click here to exit the Rotation Plan.

54. Scroll up and that's it. You're done.

73 STEPS

1. Interrupted training refers to an absence from your training rotations for more than 8 weeks consecutively in a training year. This includes parental leave (maternity, paternity, or adoptive leave).

2. Trainees will need to register their period of interruption with the College before they begin their interrupted training (if possible).

Trainees should notify their DPE of intended interruption to training and submit leave to their relevant setting.

3. Trainees can interrupt training as many times and for as long as needed, within the allowed time for completion.

4. Note: Training periods undertaken during interruptions aren't eligible for certification unless applied before the due date.

After a continuous period of 12 months trainees should work with their supervisors to create a return to training plan.

5. Trainees will be able to submit an Interruption of Training Rotation Plan through the TMP.

6. The first step is to click My Training.

7. Under Training Programs, select your training program by clicking on the program name.

8. Your Training Program will open.

9. Navigate to the Training Plan tab.

10. Scroll down to All Rotation Plans.

11. Under All Rotation Plans, click the Add New Rotation Plan button.

12. A New Rotation Plan will open.

13. Under Rotation Plan Details, view your Training Program name.

14. Now you will be asked to select the Rotation Plan Type.

15. Click Select to open a dropdown.

16. Select Interruption.

17. Click Save and Next to progress.

18. Now you will be asked to provide information about the Interruption.

19. You will need to indicate a Start Date.

20. Click the calendar to choose a date.

21. Click the specific Start Date.

22. You will need to indicate an End Date.

23. Click the calendar to choose a date.

24. Click the specific End Date.

25. The Duration (Month) wil pre-fill based on the dates entered.

26. Scroll down to provide further information about the Interruption.

27. You will now need to indicate the Interruption Type from a dropdown list.

28. Click Select to open the dropdown.

29. You can choose from any of the following Interruption Types.

If you are unsure of which Interruption Type to select, consult the College Website or call the Member Support Centre.

30. In this example, we will select Annual leave longer than two months.

31. If you intend to upload evidence of your interruption, you will need to indicate Yes or No here.

32. Click the dropdown to select Yes or No.

33. In this example, we will select No.

34. If you have excluded Interruption Time, you will need to indicate Yes or No here.

35. Click the dropdown to select Yes or No.

36. In this scenario, we will select No.

37. You will need to indicate if you are returning to the same Setting after your Interruption period.

38. Click the dropdown to select Yes or No.

39. In this example, we will select Yes.

40. Here you will need to provide a brief description explaining what you will be doing in this Interruption period.

41. Type directly into the Additional Interruption Comments textbox.

42. You will need to check your Training Phase is correct.

43. To change the Training Phase, click the magnify button.

44. Checkbox the correct Training Phase.

45. Click Select to progress.

46. Now you can progress to the next section.

47. Click Save And Next to progress.

48. Here you will be able to Upload Documents as evidence of your Interruption.

49. Click Add files.

50. Click Choose files to find the file you want to upload.

51. Click Add files to upload.

52. Your file should now appear.

53. Click Save And Next to progress to the Declarations section.

54. Now you will need to read and checkbox each Trainee Declaration.

55. Checkbox each declaration.

56. Checkbox each declaration.

57. Checkbox each declaration.

58. Click Save And Next to progress to the Summary page.

59. Now you will need to review all your Interruption Plan details.

60. Review the Plan Type details.

61. Scroll down to review the next section.

62. Review the Interruption Details.

63. Scroll down to review the next section.

64. Review the Training Phase details.

65. Review the file(s) under Attach Documents.

66. Review the Declarations section.

67. Click Submit.

68. A successfully submitted message will now appear.

69. Your rotation plan has been sent to College staff to review. You will be notified on the outcome of your rotation plan review as soon as possible.

70. Click here to review the details.

71. You will be taken to your Training Plan. Scroll down to All Rotation Plans.

72. Your Interruption is now Submitted.

73. That's it. You're done.

26 STEPS

1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual current or historical Trainee data.

2. In this tutorial, we will demonstrate how a Trainee can extend their Rotation Supervisor relationship incase of incomplete actions by an Rotation Supervisor and the Supervisor has surpassed their portal end date.

3. This also demonstrates how a Trainee can extend the Rotation Supervisor relationship at the end of a Rotation term.

4. Please note that a Rotation Supervisor should have access to assessments under My Assign Actions and therefore be able to complete tasks.

5. Option 1:
Re-add the Rotation Supervisor with an extended date to a rotation that is over 60 days past.

Click Rotation Plan tab.

6. Scroll to past Rotation

7. Scroll to past Rotation and select Edit

8. In this example, Rotation Supervisor Liam is inactive. By re-nominating and adding a date in the future. Liam will have access to this Rotation Plan again.

Click Add

9. Look up the Rotation Supervisor and checkbox to select.

10. Click Select

11. Select future date

12. Click Submit

13. The Rotation Supervisor dashboard now has Liam showing as Active with and extended date for them to complete Rotation activities

14. Click Submit

15. Click Completed Successfully

16.

17. Let's look an option 2. Repeat same steps as option 1. Go to rotation plan tab, select Rotation plan you need to extend the Rotation Supervisor date with.

18. In this example, the Rotation Supervisor relationship is about to cease as the Rotation term ended 60 days previously.

Open the rotation plan you are required to extend the Rotation Supervisor access with.

19. Scroll down the the plan's Rotation Supervisor table.

20. In this example, the Rotation Supervisor relationship with Rotation Supervisor Jen is about to end as its is nearly 60 days after the Rotation has ended.

21. Click Edit

22. Scroll to End Date.

23. Select future date.

24. Click Submit.

25. Scroll the bottom of the plan and click Submit

26. See the Completed Successfully message.

Click Exit.

That's it. You're done!

6 STEPS

1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual current or historical Trainee data.

2. In this tutorial, you will accept an Education Supervisor nomination and review what is on your dashboard. Education Supervisors are part of Basic Trainee supervisors.

If an Advanced Trainee has accidently nominated you please reject the nomination.

3. Click My Assigned Actions

4. Click Supervisor Nominations

5. Under My assigned Actions - Supervisor Nominations click the Action button

6. Click Approve Assignment. Note here is where you can reject the assignment.

Select Approve Assignment.

That's it. You're done.