TMP user instructional videos - Plan and support learning

90 STEPS

1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual, current or historical Trainee data.

2.
This tutorial shows how a trainee submits a rotation plan and nominates a DPE within the Rotation Plan.

3. The first step is to open Home and click My Training

4. Click your Training Program.

5. Click the Training Plan tab

6. Scroll down to All Rotation Plans

7. Click Add New Rotation Plan

8. Click Select to open the drop down

9. Select Accredited Setting

10. Click Save and Next

11. Click the Calendar Icon to select a Start Date

12. Click the Start Date

13. Click the Calendar Icon to select an end date

14. Click the End Date

15. Type your FTE

16. The Duration (month) field will calculate automatically

17. Scroll down and click Primary Setting to choose your main setting

18. In this example, the trainee's primary setting is Devonport Community Hospital

19. Here the trainee needs to select the Training Setting of their rotation

20. In this example the trainee's rotation training setting is Launceston General Hospital

21. Training Setting Details will pre-fill

22. Here the trainee needs to select their Rotation Type

23. Click the magnifying lookup

24. Checkbox the Rotation Type

25. Click Select

26. The trainee needs to Add Rotation Supervisor

27. Click the magnifying lookup

28. Type your supervisors name, using an asterisk

29. Click Search Results

30. Checkbox your Rotation Supervisor

31. Click Select

32. Click Submit

33. A trainee can choose to add a nominated Education Supervisor (for BT only)

34. Here the trainee will add a primary DPE

35. Click Add

36. Ensure the setting listed is your Rotation Training Setting

37. Click the magnifying lookup to search for your primary DPE

38. Select your primary DPE

39. Click on the Calendar Icon to pick a start date

40. Click on the correct start date for your DPE

41. Click on the correct end date for your DPE

42. Click Submit

43. Provide details of your training position

44. Click Save And Next

45. Now you will need to provide details on your Learning Plan

46. Scroll down to Learning Plan

47. Here Trainees will need to indicate which learning goals they expect will be covered in this Rotation

48. Under Actions click on the drop down

49. Click Edit

50. Click on Coverage Offered

51. Click Yes

52. Click Opportunities Available

53. Write your Opportunities in the box

54. Click Submit

55. Repeat for all other Learning Goals to be covered in this Rotation

56. Click Edit

57. Click Coverage Offered

58. Change to Yes

59. Click Opportunities Available

60. Write your Opportunities in the box

61. Click Submit

62. Trainees can optionally add Custom Goals

63. Trainees can optionally add Documents

64. Click Save And Next

65. You will be taken to Declarations

66. Tick each Declaration Box

67. Tick each Declaration Box

68. Tick each Declaration Box

69. Click Save And Next

70. You will be taken to a Summary of your changes

71. Check Plan Type

72. Check Rotation Period

73. Check Primary Setting

74. Check Training Setting Details

75. Check Rotation Type

76. Check Rotation Supervisor

77. Check Education Supervisor if added

78. Check DPE / Director of Training

79. View your Position Description if added

80. View Comments if added

81. Check your Training Phase

82. Check your Learning Plan

83. View Custom Goals if added

84. View Attach Documents if added

85. View Supervisor Declarations

86. View Declarations

87. Once all reviewed, click Submit

88. Successfully submitted message will appear. This has been submitted for review to your nominated supervisor/s and will be sent to College Staff.

89. Click here to view your submitted Rotation Plan

90. You can see your Rotation Plan has been submitted

55 STEPS

1. The first step is click My Training to navigate to your Training Program

2. Click your Training Program, in this case Cardiology (Adult Medicine).

3. Now select the Training Plan tab.

4. On the next screen, scroll to Add New Rotation Plan. As an Advanced Trainee, you are not required to select a Supervisor under Supervisor Nominations section.

This is for Basic Trainees to select an Education Supervisor only.

5. Under Rotation Plan Details, please select the type of Rotation Plan. In this example, we are selecting an Accredited Setting.

You can also select Non-accredited Setting and Interruption (to Training).

6. Once selected, scroll down and click Save and Next to progress.

7. Scroll down and click here to choose the Rotation Period start and end dates.

8.

9. Update your FTE status if needed

10. If you are a new trainee in 2025, you will be required to indicate that the start date of your first Rotation Plan is also the start date of your Training Program. See next slide for more details. 2024 cohort trainees are not required to do this.

11. Next step is to add your Training Setting.

12. In this case, the selection is Alfred Health

13. Next section is Rotation type details, which is information about the subspeciality and includes the position description.

14. You can partially type the name of the rotation type to draw up a list.

15. Checkbox your Rotation Type and navigate to Select to progress

16. Now enter the Rotation's Position Description details. You can add supporting documentation at a later step in the Rotation Plan.

17. Type any supporting information in Comments, if needed.

18. Now scroll down and click Add Rotation Supervisor

19. For most Advanced Training Programs, a Rotation Plan requires two Rotation Supervisors. Please check your Program handbook or the College website for more information.

20. Please type in your Rotation Supervisor's First Name and Last Name. Beware of hyphens, spelling errors and avoid using Preferred Names. Trainees can wildcard (*) search for their supervisor. i.e *Jacob Globe as an RS, can search *Globe.

21. Select your Supervisor by clicking the checkbox

22. And then click Select to progress.

23. Ensure the dates are correct and click Submit.

24. If you Advanced Training Program requires, now add your 2nd Rotation Supervisor. Please check your Training Program's handbook for confirmation.

25. Click the Search button

26. Repeat the add your Rotation Supervisor steps. Search for your 2nd Rotation Supervisor by first name. You may have to confirm this with your Rotation Supervisor.

27. Now, click Save And Next to select the Training Phase.

28. Scroll and click Training Phase magnify to select your Training Phase.

29. Click the checkbox for the Training Phase

30. Once check boxed, move to Select to progress to the Learning plan section where you will add Learning Goals and Coverage and details of Learning Opportunities in your plan.

31. Go to the learning goals to be covered during a rotation, select 'yes' for 'coverage offered' and outline the learning opportunities available.

32. If there is coverage offered, change the Coverage Offered to Yes.

33. Now enter the Opportunities Available. If you are not sure, then please speak with your Rotation Supervisors.

34. Once entered, click Submit to progress.

35. Generally, it is expected that you will repeat for all Learning Goals in your Program.

36. Do this procedure for all Learning Goals linked to your Rotation.

37. Next section is Custom Goals. These are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

38. Click Custom Goal Name

39. Type Custom Goal Name

40. Click Learning Goal Launch lookup modal

41. Select the Learning Goal it relates to, by clicking the checkbox

42. Click Select to progress.

43. Type in What do you plan to learn?

44. Give details on How will you know when you have achieved this goal?

45. Give details on When do you plan to complete this goal?

46. Give details on When do you plan to complete this goal?

47. Scroll down and click Submit

48. You can add supporting documentation for your Rotation plan such as Letter of Offer, Time Tables, etc. To do this click Add files.

49. Scroll up and click Choose files

50. Upload your file

51. Your file is now loaded. To progress select Save And Next

52. You are now ready to review and check your Trainee Declarations. Please review each declaration and check to progress to summary section. Please note that Training Program's may have varying declaration requirements.

53. Click Save And Next to progress to Submit.

54. Click Submit.

55. You will see that a Rotation Plan has been successfully submitted message. Click here to review the Training Program and navigate back to your other Rotation Plans.

That's it. You're done.

17 STEPS

1. This tutorial is based on a Rotation Supervisor completing a Rotation Plan review from a notification sent from the TMP after a trainee has submitted a Rotation plan.

2. The top sections of the Rotation Plan provides Rotation Plan Details.

3. Scroll down and to review Rotation Period and Training Setting details.

4. The 2nd Section is the review of the Learning plan. Here a trainee has indicated what Learning Goals, coverage and opportunities they expect during this Rotation. Click on the Learning Goal name or Action button to review.

5. Once you have completed the review, click the X to return to the previous page.

6. Repeat for all Learning Goals. Please note that you have the opportunity to provide feedback later in the Supervisor Review section.

7. If a trainee has add a Custom Goal, you can review under the next section. These are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

8. Click View details of the Custom Learning Goal.

9. Once reviewed, click the X to return to previous section.

10. Next is Supervisor Declarations where the Rotation Supervisor confirms trainee inputs. You also have opportunity to provide feedback or request more information from the Trainee.

11. Click Review

12. Select and confirm each statement.

13. Select Yes

14. Click Supervisor Review Comments. Here you can assist Trainees to plan their learning during the rotation, provide information on learning opportunities. Note that this section is not mandatory.

15. To finalise the review, checkbox Review Finalised and select Finalise in the bottom right hand side.

If you wish for Trainee to amend their Rotation, provide feedback in Comments and select Return to Trainee and then Return to Trainee.

16. Click Finalise.

That's it! You are done!

The Rotation Plan will be considered Submitted and will move to the next stages of review by the College.

17. If required, you can ask a trainee to update their plan. For example, add more opportunities, learning goals. In the Supervisor Review Comment, add feedback and then select Return to Trainee and scroll to the bottom of the page Return to Trainee.

23 STEPS

1. This tutorial is based on AT Rotation Supervisor actioning the review from a notification sent from the TMP. You are 1 of 2 Rotation Supervisors who will act as a Rotation Supervisor for this Trainee's plan.

2. Top sections provides details such as Trainee name, Training Program, Rotation Plan Type.

3. Next section is Rotation Period details. This covers the start and end date of the rotation, along with the duration and FTE.

4. Next section covers Training Setting details. Network and Setting DPEs only apply for Basic Training Programs. Please ignore.

5. Next section is Rotation type details, which is information about the subspeciality and includes the position description.

6. For most Advanced Training Program's there are two Rotation Supervisors required to support a Trainee. Here you will see the name of the two Rotation Supervisors nominated by the Trainee.

7. Next section shows the Training Phase that Trainee is in.

8. Next is the Learning plan section where trainees identify coverage of their learning goals and learning opportunities.

9. You can open a learning goal using the Actions column to see what learning opportunities a trainee has recorded.

10. Review details of Coverage and Opportunities Available.

Once you have completed the review, click the X to return to the previous page.

11. Repeat for all Learning Goals. Please note that you have the opportunity to provide feedback later in the Supervisor Review section.

12. Custom goals are optional and can be tailored to the trainee’s interests or career aspirations. Trainees can propose custom goals that may be outside the standard curriculum.

13. Once reviewed, click the X to return to previous section.

14. Next section is Documents. It is expected that the Trainee provides supporting evidence such as letter of offer and confirmed ward rounds with their Rotation Plan.

15. Next is Supervisor Declarations where each Rotation Supervisor confirms the trainee inputted statements and also provides feedback.

In this example, Oscar is the first supervisor to complete the Declaration.

16. Click Review to open the section.

17. Select and confirm each statement.

18. Select Yes

19. Click Supervisor Review Comments. Here you can assist trainees to plan their learning during the rotation, provide information on learning opportunities, etc.

20. To finalise the review, checkbox Review Finalised and select Finalise in the bottom right hand side.

If you are the first Rotation Supervisor to finalise, the Rotation is considered Submitted.

21. The Rotation Plan will be considered Submitted and will move to the next stages of review by the College.

If you are the 2nd Rotation Supervisor, you still have to "Review" and finalise.

22. That's it! You are done!

23. If you wish for Trainee to amend their Rotation plan. Provide details in the Supervisor Review Comments select Return to Trainee and then Return to Trainee. You will be notified when the Trainee has updated their plan.

35 STEPS

1. This tutorial demonstrates the latest version of the TMP system and is provided for familiarisation purposes only. All datasets used are illustrative and do not represent actual current or historical Trainee data.

2. Review information available to DPEs via their TMP account

3. To see a list of Trainees, click My Trainees

4. Click My Trainees

5. If you have multiple training roles, information will be displayed in different tabs. Information about trainee progress can be viewed as a DPE or as a Rotation Supervisor.

6. Under My Trainee this first dashboard is Applicants/trainees without a submitted Rotation Plan.

7. My Trainees nominated via Rotation Plan is a dashbaord where Trainees have nominated the DPE has their primary DPE via a Rotation Plan.

8. My Trainees in my Setting/Network is list of Trainees who have submitted a Rotation Plan

9. Now select My Trainees' Applications

10. Applications in Review are applications pending a review and not yet finalised.

11. Application reviewed will displayed applications that have been processed by selected time period.

12. You can click here to filter by last 6 months, last 1 year of previous years

13. Now select My Trainees' Rotation Plans

14. My Trainee's Rotation Plan from the Training Setting will list Rotations Plans where you are the DPE at the primary training setting

15. Click My Trainees' Assessments

16. Under My Trainees' Assessments, click Observation Capture to a list and to review a Trainee's Observation Captures.

17. Click Learning Capture

18. Under My Trainees' Assessments, click Learning Capture to review a Trainee's Learning Captures.

19. Click Rotation Progress Report

20. Under My Trainees' Assessments, review a Trainee's Rotation Progress Reports

21. Click Phase Progress Report

22. Under My Trainees' Assessments, click Phase Progress Report to view a and to review a Trainee's Phase Progress Report

23. Click Learning Course

24. Here you can see the Learning Courses listed

25. Click Other Requirement

26. Here you can see the Other Requirements submitted

27. Click My Assigned Actions

28. Here you can see all of the Assigned Actions

29. Click on the Supervisor name

30. Click My Communications

31. Tick this option if you wish to receive Training Applications for your review as a weekly digest email. You will stop receiving individual emails for each Training Application

32. Click Progress Review

33. Progress Review will display a list of Panel's that you a member of

34. Click the open window to view the panel details

35. That's it. You're done.

54 STEPS

1. The first step is to open My Trainees and click My Trainees.

2. Click action menu.

3. Click View Trainee Training Program.

4. Click Training Plan.

5. Scroll down to All Rotation Plans.

6. Click action menu.

7. Click View details.

8. View Plan Type details

9. View the Training Program

10. View the Rotation Plan Type

11. View the Rotation Period

12. View the Start Date

13. View the End Date

14. Scroll down to view the Training Setting Details.

15. View the Training Setting.

16. View the Network DPEs.

17. View the Setting DPEs.

18. View the Rotation Type details.

19. View the Rotation Type.

20. View the Position Description.

21. View the Supervisors.

22. Click action menu.

23. Click View details.

24. View the Supervisor details. Click here to go back to the Rotation Plan.

25. View the Training Phase.

26. View the Training Phase.

27. View the Learning Plan, specifically the Learning Goals to be covered in this Rotation.

28. View the Learning Goals, with Coverage Offered as Yes.

29. View the specific opportunities of the Learning Goals covered.

30. Click the action menu.

31. Click View details.

32. View the Learning Plan.

33. View the Learning Goal.

34. View the Coverage Offered Yes.

35. View the Opportunities Available

36. Click here to return to the Learning Plan.

37. View the other Learning Goals with Coverage Yes.

38. View the Learning Goal.

39. View the Coverage Offered Yes.

40. View the Opportunities Available.

41. Click here to return to the Rotation Plan.

42. Scroll down and view the Custom Goals.

43. Click action menu.

44. View the Custom Goal Name.

45. View the Learning Goal.

46. View the response to What do you plan to learn?

47. View the response to How will you know when you have achieved this goal?

48. View the response to When do you plan to complete this goal?

49. Click here to return to the Rotation Plan.

50. Scroll down and view any Attached Documents.

51. Scroll down and view the Supervisor Declarations.

52. Scroll down and view the Trainee Declarations.

53. Click here to exit the Rotation Plan.

54. Scroll up and that's it. You're done.

73 STEPS

1. Interrupted training refers to an absence from your training rotations for more than 8 weeks consecutively in a training year. This includes parental leave (maternity, paternity, or adoptive leave).

2. Trainees will need to register their period of interruption with the College before they begin their interrupted training (if possible).

Trainees should notify their DPE of intended interruption to training and submit leave to their relevant setting.

3. Trainees can interrupt training as many times and for as long as needed, within the allowed time for completion.

4. Note: Training periods undertaken during interruptions aren't eligible for certification unless applied before the due date.

After a continuous period of 12 months trainees should work with their supervisors to create a return to training plan.

5. Trainees will be able to submit an Interruption of Training Rotation Plan through the TMP.

6. The first step is to click My Training.

7. Under Training Programs, select your training program by clicking on the program name.

8. Your Training Program will open.

9. Navigate to the Training Plan tab.

10. Scroll down to All Rotation Plans.

11. Under All Rotation Plans, click the Add New Rotation Plan button.

12. A New Rotation Plan will open.

13. Under Rotation Plan Details, view your Training Program name.

14. Now you will be asked to select the Rotation Plan Type.

15. Click Select to open a dropdown.

16. Select Interruption.

17. Click Save and Next to progress.

18. Now you will be asked to provide information about the Interruption.

19. You will need to indicate a Start Date.

20. Click the calendar to choose a date.

21. Click the specific Start Date.

22. You will need to indicate an End Date.

23. Click the calendar to choose a date.

24. Click the specific End Date.

25. The Duration (Month) wil pre-fill based on the dates entered.

26. Scroll down to provide further information about the Interruption.

27. You will now need to indicate the Interruption Type from a dropdown list.

28. Click Select to open the dropdown.

29. You can choose from any of the following Interruption Types.

If you are unsure of which Interruption Type to select, consult the College Website or call the Member Support Centre.

30. In this example, we will select Annual leave longer than two months.

31. If you intend to upload evidence of your interruption, you will need to indicate Yes or No here.

32. Click the dropdown to select Yes or No.

33. In this example, we will select No.

34. If you have excluded Interruption Time, you will need to indicate Yes or No here.

35. Click the dropdown to select Yes or No.

36. In this scenario, we will select No.

37. You will need to indicate if you are returning to the same Setting after your Interruption period.

38. Click the dropdown to select Yes or No.

39. In this example, we will select Yes.

40. Here you will need to provide a brief description explaining what you will be doing in this Interruption period.

41. Type directly into the Additional Interruption Comments textbox.

42. You will need to check your Training Phase is correct.

43. To change the Training Phase, click the magnify button.

44. Checkbox the correct Training Phase.

45. Click Select to progress.

46. Now you can progress to the next section.

47. Click Save And Next to progress.

48. Here you will be able to Upload Documents as evidence of your Interruption.

49. Click Add files.

50. Click Choose files to find the file you want to upload.

51. Click Add files to upload.

52. Your file should now appear.

53. Click Save And Next to progress to the Declarations section.

54. Now you will need to read and checkbox each Trainee Declaration.

55. Checkbox each declaration.

56. Checkbox each declaration.

57. Checkbox each declaration.

58. Click Save And Next to progress to the Summary page.

59. Now you will need to review all your Interruption Plan details.

60. Review the Plan Type details.

61. Scroll down to review the next section.

62. Review the Interruption Details.

63. Scroll down to review the next section.

64. Review the Training Phase details.

65. Review the file(s) under Attach Documents.

66. Review the Declarations section.

67. Click Submit.

68. A successfully submitted message will now appear.

69. Your rotation plan has been sent to College staff to review. You will be notified on the outcome of your rotation plan review as soon as possible.

70. Click here to review the details.

71. You will be taken to your Training Plan. Scroll down to All Rotation Plans.

72. Your Interruption is now Submitted.

73. That's it. You're done.