TMP user instructional videos - Assessment

66 STEPS

1. An observation capture is a work-based assessment which provides a structured process for trainees to demonstrate their knowledge and skills in real-time workplace situations, while assessors observe and evaluate performance.

2. The first step is to click My Training.

3. Under Training Programs, click your Program name.

4. Next navigate to the Assessment Requirements tab.

5. Under Phase Requirements, click the Observation Capture for your Phase Period.

6. Under Assessment Details, you will see the required quantity of Observation Captures.

Note: This number will differ across Training Programs, please refer to the Website to confirm the required amount for your program.

7. Trainees are encouraged to complete additional Observation Captures to provide more information to inform progression decisions.

8. Under Observation Captures, click Add Observation Capture.

9. A new form will open which you will need to fill out.

10. Under Trainee & Program Details, click the magnify lookup to select your Training Program Phase.

11. Checkbox your Training Phase and click Select to progress.

12. Now choose the Date of Observation. It will prefill today's date.

13. To change the date, click the calendar icon.

14. Click Save and Next to progress.

15. Next step is to fill out the Observation Capture Details section.

16. Click Observation Capture Type to choose from the dropdown menu.

17. Then populate the Summary of Activity field with a brief description of the activity.

18. Select the Complexity from the dropdown list (High/Medium/Low) as relevant.

19. Then select the Primary Learning Goal related to the observation using the magnify lookup.

20. You can partially search for your Primary Learning Goal using the search bar.

21. Checkbox the Primary Learning Goal.

22. Click Select to progress.

23. Then click Save and Next to progress to the next section.

24. You will see the Primary Learning Goal. Next, you will be asked to select what Learning Goal Components were covered during the observation.

Note: Trainees do not need to demonstrate every single component of an EPA in a single observation capture.

25. Scroll down to view the Learning Goal Components to be covered in the Rotation.

26. To do this, check Yes to the components under the Primary Learning Goal that were observed.

27. Check Yes to this component.

28. You will also need to check No for the components not observed.

29. Check Yes to this component.

30. All components should either have a Yes or No next to them.

Next step is to complete your Trainee Reflection.

31. Scroll down to go to the Trainee Reflection.

32. You must fill in this section. Please note that your assessor will be able to view what you enter in your reflection.

33. Write a response for What did you do well?

34. Write a response for What could you do to improve next time?

35. You will not be able to submit your Observation Capture without completing your reflection.

The next section is the Assessor Feedback.

36. A range of assessors can provide feedback and ratings in observation captures. The assessor does not need to be the assigned DPE or supervisor, nor does it need to be a Fellow of the College.

37. Trainees can either choose to leave the Assessor Feedback section blank for their Assessor to fill out. This form will then be sent to the Assessor once the trainee submits the Observation Capture.

38. Or trainees can choose to fill this section out using information that is dictated to them by their Assessor.

Note: This information will be sent to the Assessor to verify for accuracy. Assessors can make any updates to the Assessor Feedback section.

39. To choose a level of supervision required as outlined by your Assessor, click the magnify lookup.

40. Check the rating scale, as outlined by your Assessor.

41. Then click Select to progress.

42. Now write a response to What did the trainee do well?, as outlined by your Assessor.

43. Now write a response to What could the trainee improve upon to improve their performance?, as outlined by your Assessor.

44. This information will be sent to the Assessor for verification. They will be able to update this information as needed.

45. Scroll down to the Feedback Requests section.

46. Now you need to add a Feedback Request to send to your Assessor.

47. To do this, click Add Feedback Request.

48. Click the dropdown to choose the Assessor Role out of 'DPE', 'Education Supervision', 'Rotation Supervisor', or 'Others'.

49. Trainees can choose DPE.

50. For Basic Trainees, you can choose Education Supervisor.

51. Trainees can also choose Rotation Supervisor.

52. For DPE, Education Supervisor and Rotation Supervisor, you will then need to select their Name from the dropdown list.

53. You can also select Others. This includes non-College assessors or anyone not linked to the trainee as a supervisor who will complete the Observation Capture via a webform that is emailed to them. They don't need to create a College account or login.

54. For Others, you will need to provide the Assessor's Name, Email and Assessor Role to send them the Webform to complete via email.

55. Next step is to write an optional Personal Message addressed to your Assessor.

56. Then scroll down and click Save to progress.

57. Your Feedback Request is now in 'Draft'. It will not be sent to your Assessor until you submit the Observation Capture form.

58. Scroll down to the Declaration section.

59. Review and check the Trainee Declaration.

60. If you would like to Save and Exit, you can click the button in the bottom righthand corner.

If you are ready to submit, check Ready to Submit.

61. Please note, trainees will only be able to add a Comment once the Assessor has provided their review. This is optional.

62. To submit, click the Submit button. This will send the Observation Capture to the Assessor you added a Feedback Request for.

63. You will now see a confirmation message. Your Assessor will be notified to review the Observation Capture.

64. Click Exit.

65. Your Observation Capture now appears as Submitted to Assessor for Review.

66. That's it. You're done.

25 STEPS

1. As an Assessor, you will be notified that there is a feedback request from a Trainee on a recent Observation Capture.

This is a work-based assessment tool which provides a structured process for trainees to demonstrate their knowledge and skills.

2. To navigate to the Observation Capture, click the TMP portal link.

Note: You do not need a College account to complete the feedback form.

3. If you are the trainee's assigned DPE or supervisor, you can also access the Observation Capture directly from within the TMP under My Assigned Actions.

4. A webform will open with the Trainee & Program Details to review.

5. If you believe this has been sent to you incorrectly, you can choose to Decline Feedback.

6. Scroll down to review the Observation Capture Details.

7. You can update any of the fields shown here, including the Observation Capture Type, Summary of Activity, Complexity and Primary Learning Goal.

8. Click Save and Next to progress to the Learning Goal Components, Trainee Reflection and Assessor Feedback sections.

9. This page shows a summary of what has been entered by the trainee.

10. Scroll through the details to get to the Learning Goal Components section.

11. Continue to scroll to get to the Learning Goal Components section below.

12. Under Learning Goal Components, the trainee has indicated Yes and No to the components covered in the observation.

13. Trainees do not need to demonstrate every single component of an EPA in a single observation capture.

At a higher level, Panels and supervisors will assess exposure across multiple observations.

14. You can edit these as needed by clicking on the Yes and No buttons.

You should base your assessment solely on the one encounter, ensuring it reflects the trainee's abilities in that moment, rather than overall capabilities.

15. Scroll to the next section, Trainee Reflection.

16. Now you will see the Trainee's Reflection from the Observation Capture. Review the responses written by the trainee.

17. Scroll to the next section to provide your Feedback.

18. Next step is to finalise the Assessor Feedback.

Again, you should base your assessment solely on the one encounter, ensuring it reflects the trainee's abilities in that moment, rather than overall capabilities.

19. If you dictated your feedback to the trainee, they may have entered it here. Please edit any information entered and ensure it is accurate.

If this section is blank, please fill in all details.

20. Click the magnify lookup to edit the supervision rating scale level.

21. If you need to go back and view the previous page, click Previous in the bottom left corner.

22. Now read and check the Assessor Declaration, to confirm the information entered is accurate.

The data from Observation Captures helps to form an overall rating for a Progress Report and progression decisions.

23. Click Submit to finalise your feedback and send it back to the Trainee.

24. You will now see a confirmation message.

The Observation Capture is now deemed Complete. Please note, the trainee will now have the option to go back into the Observation Capture and add a comment.

25. That's it. You're done.

28 STEPS

1. A trainee can choose to add a comment to an Observation Capture after the Assessor has provided feedback. Adding a comment is optional.

The first step is to open Home and click My Training.

2. Click your Training Program.

3. Click the Assessment Requirements tab.

4. Click the Observation Captures for the Phase Period.

5. A new page will open. Scroll down to Observation Captures to find the record.

6. Click the action menu dropdown.

7. Now click View details to open the record.

8. The Observation Capture will open. Scroll through the form to view the details, including any changes or additions from the Assessor.

9. The Comments section is at the bottom of the form. Scroll down to view the Observation Capture details.

10. View the Observation Capture Details and Learning Goal. Continue to scroll down.

11. View the Learning Goal Components. Continue to scroll down.

12. View your Trainee Reflection. Continue to scroll down.

13. Here you can view the finalised feedback from your Assessor. Continue to scroll down.

14. View the Feedback Requests. Continue to scroll down.

15. View the Declarations. Continue to scroll down.

16. The Comments section is now available to complete. This is an optional step. The assessor will be able to see any comments added.

17. Click Add Comment.

18. A new window will open. You can type your optional comment in this box.

19. Click Submit to finalise.

20. You will see a confirmation message.

21. Click close to go back to the record.

22. The comment may take a moment to appear.

23. If the comment does not appear, scroll up and exit the record.

24. Then click View details to go back into the record.

25. Scroll down to the Comments section.

26. You will now see the comment here. Assessors can also add a comment.

27. Scroll up and click Exit.

28. That's it. You're done.

38 STEPS

1. The learning capture is a work-based assessment that involves a trainee capturing, and reflecting on, professional development activities, including evidence of work-based learning linked to specific learning goals.

Click My Training to begin.

2. Under Training Programs, click on the Program name or go to the Actions button to open next window.

3. Now select Assessment Requirements to bring you to the Learning Captures section.

4. Scroll and find the Learning Captures for this Phase and click the Assessment Name or go to the Actions button to open the next window.

5. View the minimum required quantity of Learning Captures. For Clinical Year 2025, the quantity required will differ between training programs. To view the requirements for your training program, visit the Program Handbook on the RACP Website.

6. To add a new Learning Capture select Add Learning Capture.

7. Under Trainee & Program Details, please click on the magnify look up to search for your Trainee Program Cohort Phase.

8. Checkbox your Training Phase.

9. Navigate to Select to progress.

10. Click here to choose a date of the Learning Experience.

11. Choose the date

12. Click Save and Next to progress.

13. Next step is to choose your Type of Learning.

14. Select the Type of Learning from the dropdown. In this example, we are choosing Other learning experiences.

15. If you selected Other Learning Experiences, a new field will appear where you will need to specify the Learning Experience.

16. Next step is to give the Learning Capture a Title.

This should be specific and clearly identify the focus for learning.

17. Scroll down and add a Description of Activity that details the scope of the learning.

18. Type a response to the question What did you learn?

This should highlight a deepened understanding of the topic explored.

19. Type a response to the question How will you apply this learning in the future?

This should show how the learning translates into actionable steps with a specific scenario listed.

20. Please click on the magnify look up to search for the primary learning goal to which this learning applies.

21. You can partially type the name of the primary learning goal to draw up a list.

22. Checkbox the primary learning goal and navigate to Select to progress

23. You have the option to upload supporting documentation by selecting Add files.

Please ensure documents have been de-identified of patient information before uploading.

24. Click Choose files to add.

25. Click Add files to progress.

26. You are now ready to check the Declaration and confirm that the Learning Capture including attachments has been de-identified.

27. Click Submit to complete the Learning Capture.

28. You will see a Success message noting the Learning Capture is complete.

Trainees are encouraged to complete additional Learning Captures as part of each rotation if they are able as these will provide more information to inform progress decisions.

29. The next step is optional, you may choose to Exit.

You can choose to invite feedback from an assessor.

30. To do this, scroll down and click Add Feeback Request.

31. Choose which related Assessor you would like to request feedback from.

You may choose 'Others' to request feedback from anyone not linked to you. You will enter their email address so they can complete a webform.

32. In this example, we will choose Rotation Supervisor.

33. Now select the Rotation Supervisor from the dropdown that you wish to request feedback from

34. Now you can type a brief Personal Message to your Assessor.

35. Click Submit to progress.

36. View the Feedback Request Status which now reads as Invited.

Your Assessor will receive an email notification to submit feedback

37. Once the assessor has provided feedback, you will receive an email notification.

You will be able to navigate to the feedback from the email, or you can view the details of the feedback request here by clicking the Actions button.

38. Scroll up and that's it. You're done.